Working remotely has its perks—no commute, flexible hours, and maybe even working in your slippers. But with all those benefits come new security challenges that businesses can’t afford to ignore. As more teams log in from cafes, kitchens, and coworking spaces, the risks of cyberattacks are only growing.
At IT Backbone, we help businesses stay protected in this new era of hybrid and remote working. Here’s a quick, actionable guide to the top 5 remote work security risks and how you can stay safe.
1. Phishing Emails and Scams
Phishing attacks are still the number one-way hackers break into businesses. These sneaky emails look real but trick users into handing over login details or clicking dangerous links.
What you can do:
- Train your team to spot suspicious emails.
- Don’t click on unknown links or attachments.
- Use email filters and anti-phishing tools, such as Mimecast or Microsoft Defender for 365 – both of these offer email and URL filtering.
- Run regular phishing awareness training for your staff. We can help you prepare this training session.
2. Unsecured Wi-Fi Networks
When employees connect to the internet from home or public places, they often use Wi-Fi networks that aren’t secure. This leaves your company’s data vulnerable to hackers who can intercept information being sent or received.
How to stay safe:
- Always connect to password-protected Wi-Fi networks.
- Ensure the router being used has the latest secure encryption types. Ideally WPA3.
- If they must use public networks, ensure they use a VPN (Virtual Private Network) to encrypt internet traffic.
3. Weak Passwords
Let’s face it—people still use passwords like “123456” or their pet’s name. Weak and reused passwords are a goldmine for hackers.
Fix it fast:
- Use strong, unique passwords for every account.
- Encourage passphrases instead of simple words.
- Implement multi-factor authentication (MFA) on all accounts.
- Offer password managers to staff so they don’t need to remember every login.
4. Malware or Viruses
Malware is malicious software that sneaks onto a device—often through dodgy downloads or sketchy email links, like the phishing type mentioned above. This can give hackers access to your network.
How to protect against it:
- Install and update antivirus and anti-malware software on all devices.
- Block downloads from untrusted sites.
- Keep employees’ devices patched and updated regularly.
5. GDPR and Remote Working
When your team works remotely, it’s harder to control where and how personal data is stored, accessed, and shared. This can lead to serious GDPR compliance issues, especially if sensitive data is accidentally exposed or misused.
Under GDPR (General Data Protection Regulation), businesses must protect personal data and be able to demonstrate how it’s handled securely. But when employees are accessing files from home, using personal devices, or emailing sensitive information without encryption, you’re at greater risk of a data breach—and fines can be severe.
How to stay compliant:
- Create a clear remote working policy that includes GDPR compliance steps.
- Define which roles can access personal data remotely, and limit access where possible.
- Make sure all devices (even personal ones) used for work follow data protection standards.
- Require employees to use company-approved tools for data access, sharing, and storage.
- Provide training on GDPR responsibilities so employees understand their legal obligations.
If you process any personal data—whether it’s customer information, employee records, or supplier contracts—you’re responsible for keeping it safe, no matter where your staff are working from.
Other Remote Work Security Risks to Be Aware Of
Remote work security is more than just five risks. Here are some others to keep in mind:
Unencrypted File Sharing Remotely and Insecurely
Avoid sending files over unsecured platforms. Use tools like Dropbox, Box, or OneDrive with encryption.
Unsecured Home Devices
Personal devices often lack firewalls or antivirus software. Use company-managed devices or install security tools on home machines.
Social Engineering
Hackers can call or message pretending to be someone they’re not. Train employees to never share credentials over email or phone.
Outdated Software or Operating Systems
Unpatched systems are easy targets. Enable automatic updates for all devices and apps.
Lack of Two-Factor Authentication
If MFA isn’t turned on, stolen passwords are all a hacker needs. Enable MFA on all accounts—no exceptions.
Weak Passwords (Again!)
Yes, it’s that important. Reinforce the message regularly to keep your business safe.
How to Reduce the Risks and Keep Your Remote Workforce Safe
Here are some quick best practices businesses should follow:
- Create a remote work security policy tailored to your team.
- Use VPNs, firewalls, and antivirus software.
- Offer cybersecurity training to all employees.
- Deploy endpoint detection and response (EDR) tools.
- Review security regularly and run audits.
By getting proactive, you can enjoy all the benefits of remote working—without the stress of a data breach.
FAQs About Remote Working Security
How do I secure my remote employees’ devices?
Use endpoint security tools, require strong passwords, enable MFA, and regularly update systems. A VPN is also essential.
Is public Wi-Fi safe for work?
No. Public Wi-Fi is risky unless you’re using a VPN. Always discourage employees from accessing sensitive data on public networks.
What tools should I provide for secure remote work?
A VPN, antivirus software, firewall protection, password manager, and access to secure communication and file-sharing platforms.
FAQs About IT Backbone
Who is IT Backbone?
IT Backbone is a UK-based IT support and security provider helping businesses stay secure and productive—whether in-office, remote, or hybrid.
What services do you offer?
We provide managed IT support, cybersecurity services, cloud solutions, and compliance advice to businesses across the UK.
Do you help with remote work setups?
Absolutely! From securing networks to issuing remote work policies, we help companies create safe, scalable remote work environments.
Need help securing your remote team?
Get in touch with IT Backbone today and let’s chat about how we can make your remote setup secure, simple, and stress-free
